Cygnus Academies Trust


GDPR stands for General Data Protection Regulation. These are regulations that came into force on 25th May 2018 through the Data Protection Act 2018 which updated and replaced the Data Protection Act 1998. It was amended on 1st January 2021 by regulations under the European Union (Withdrawal) Act 2018, to reflect the UK’s status outside the EU. 

It sits alongside and supplements the UK GDPR, for example by providing exemptions.

The UK GDPR is the UK General Data Protection Regulation. It is a UK law which came into effect on 1st January 2021. It sets out the key principles, rights and obligations for most processing of personal data in the UK.

Personal data is information that relates to an identified or identifiable individual.

Article 5 of the UK GDPR sets out seven key principles which our Trust must comply with:

Article 5(1). Personal data shall be:

  1. a) Processed lawfully, fairly and in a transparent manner in relation to individuals ('lawfulness, fairness and transparency')
  2. b) Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes ('purpose limitation')
  3. c) Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed ('data minimisation')
  4. d) Accurate, and where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay ('accuracy')
  5. e) Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals ('storage limitation')
  6. f) Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures ('integrity and confidentiality')

Article 5(2). The controller shall be responsible for, and be able to demonstrate compliance with, 5(1) ('accountability')

Data Controller & Data Processor

Cygnus Academies Trust is both a Data Controller and a Data Processor, and is registered with the ICO (Information Commissioner’s Office) as a Data Controller. As a Trust, we take our responsibilities to data protection very seriously and we aim to ensure that all personal data collected about staff, pupils, parents, governors, visitors and other individuals is collected, stored and processed in accordance with GDPR.

Our Trust collects, holds and shares information (where necessary and where we are legally obligated to do so) about our pupils and families in order to provide relevant educational services that include keeping pupils safe. 

For full information about GDPR within the school and Cygnus Academies Trust please read our Data Protection Policy on our Policies page.

Data Protection Officer (DPO)

The Trust’s DPO is HR Connect. 
Please contact them via email 
or via post Data Protection Officer, Commercial Services Group, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT  

The Data Protection Officer is responsible for overseeing and monitoring Cygnus Academies Trust's compliance with data protection law, and developing related policies and guidelines where applicable.

The DPO will provide an annual report of their activities directly to the Trust board and, where relevant, report to the board their advice and recommendations on school and Trust data protection issues. 

The DPO is also the first point of contact for individuals whose data the Trust processes, and for the ICO.